HOW IT WORKS
A Structured Process from Entry to Record.
W-2 Verifier Pro guides you through a complete, documented verification workflow — from data entry to a professional verification record.
Enter W-2 Information
Enter W-2 data manually or import from supported formats. All W-2 boxes are captured — federal wages, withholding, Social Security, Medicare, employer information, and state/local fields.
- Box-by-box data entry interface
- Import from supported file formats
- Employer and employee information capture
- Multi-year support
01
Enter W-2 Information
Run Automated Checks
Once data is entered, the system runs all validation checks simultaneously — format validation, mathematical consistency, cross-field relationships, EIN review, and duplicate screening.
- Instant validation on submission
- All checks run in parallel
- Results organized by category
- Exception severity classification
02
Run Automated Checks
Review Exceptions
Flagged items are surfaced in the exception queue with full detail — the field, the value found, the expected value or rule, and the severity level. A qualified reviewer examines each exception.
- Structured exception queue
- Rule-level detail per exception
- Reviewer note attachment
- Exception resolution tracking
03
Review Exceptions
Generate Verification Record
After review is complete, generate a professional verification record documenting what was checked, what passed, what was flagged, reviewer notes, and the overall verification status.
- Complete check summary
- Exception detail listing
- Reviewer documentation
- Exportable record format
04
Generate Verification Record
WHAT GETS CHECKED
Comprehensive Validation Across All W-2 Fields.
Format Validation
Every field is checked for correct format — SSN structure, EIN format, ZIP codes, and data types.
Required Field Presence
Required W-2 boxes are checked for presence. Missing required information is flagged immediately.
Mathematical Consistency
Wage and withholding figures are cross-checked for internal mathematical consistency.
Cross-Field Relationships
Relationships between boxes — wages, Social Security, Medicare, withholding — are verified.
Duplicate Detection
Entries are screened for duplicates by employee, EIN, and wage combination.
State & Local Fields
State wages and withholding are reviewed for consistency with federal figures.